Alachua Library System

GFAA Exhibit Policy for Alachua County Library (ACLIB)

 The following policies * are intended to

  •  address the security issues and requirements of GFAA member-artists, the GFAA and the ACLIB
  • assure that the greatest number of GFAA members have an opportunity to exhibit their artwork
  • minimize any misunderstandings as to what is required by GFAA/ACLIB
  • assure an orderly transition, as is possible, from exhibition to exhibition

(* ) These policies may be changed from time to time by the GFAA coordinator and/or the GFAA Board of Directors to address unforeseen questions or issues that may arise.

 Please read the following information carefully. It should answer the most frequently asked questions. If it doesn’t please contact the Coordinator – Larry Santucci

 1- Tower Road & Millhopper Branches:

  • The wall plan for both branches is precisely the same
  • The entire wall to the left of the entrance will be used for 2-D art
  • Each branch has one or more locked glass display cases suitable for 3-D art;  however they are not always available. There are three glass shelves and one wooden-base shelf in each case. Each shelf is 33” wide x 10” deep and the height between shelves is +/- 15 inches.
  • Artists exhibiting 3-D art are bound by the same provisions as 2-D art; if their 3-D art is untitled a piece count inventory is all that is necessary 

2- Duration of the Library Exhibits:

  • The duration of each exhibit will generally be 8 weeks; the time-frame may vary as the exhibit cycle may be intervened by Holidays, etc
  • USUALLY, hang and takedown days will occur on Fridays and Saturdays. Artwork for the incoming exhibit will be received no earlier than noon; artwork for the outgoing exhibit will be picked up no later than 11 am.
  • As professionals, you are expected to respect the duration of the exhibit and the inconvenience to volunteers who hang and takedown exhibits on days other than scheduled
  • Hanging for the duration will be contravened if it presents “a hardship to the exhibitor” … showing at another venue does not constitute a hardship…Removing sold art is acceptable
  • FOR SECURITY REASONS - Artwork that is sold may only be removed by the coordinator and may be replaced on the same day with another of the artist’s works if the artist so desires.
  • Artwork that is removed for reasons other than its having been sold or hardship to the artist may NOT be replaced with another of the artist’s works

3 - Allocation of Exhibit Space

  • Space will be allocated on a “first come; first served” basis
  • Only your e-mail with COMPLETED forms ( see para 4 Forms ; sections a,b,c,d,e ) assures consideration ; it does NOT assure your participation as space may have already been assigned …ONLY actual signature will be done at hanging.
  • Required forms must be submitted for each individual exhibit.
  • Your completed and e-mailed application does assure that you will be given first consideration for the next exhibit cycle – at that branch or the other branch if space is available.
  • Members that have previously shown at either venue will be considered; however Policy is to provide exhibit space to as many members as possible in the course of an exhibit year.
  • If accepted you will be notified via e-mail, please bring 2 to 4 pieces on the hanging date and time; if larger than 16 x 20 then 1 to 2 pieces.
  • Number of pieces allowable will depend on the number of applicants and the size of their work

4 - Forms:

The following FIVE forms MUST be completed and e-mailed BEFORE consideration to exhibit; ONLY ACTUAL REQUIRED SIGNATURES will be done on the day your artwork is hung.

    The files are in word format

    Please download the forms and fill them out

    Then email to Larry Santucci

5 - Sales Policy:

  • ACLIB Policy prohibits exhibitors from pricing or OFFERING their artwork for sale; however, if you choose to authorize the coordinator to list your e-mail as shown on the Title & By card sample below prospective buyers will be able to contact you directly. If you do not authorize – ONLY Title & By will appear on the card.   

Title

  • Watercolor by Jane Doe
  • janedoe@americaonhold.com
  • The artist welcomes comments and inquiries regarding their artwork and requests for their Bios.
  • If you e-mail the artist you MUST mention LIBRARY EXHIBIT or the artist will delete your e-mail WITHOUT OPENING

6 - Art Identification:

To assure accurate Title and By cards each piece of artwork submitted/accepted for exhibition must have a label on the back with the following information (only a combined insurance value is needed for untitled 3-D art):

  • Artist’s Name
  • Medium
  • Title
  • Framed Size
  • Insurance Value

*  Supplying the aforementioned information (Para 6) does NOT obviate the need to complete ACLIB/GFAA – Exhibit Loan Agreement / List of Artwork Offered for Exhibit.

7 – BIOS:

In consideration that the greatest number of GFAA members get to hang  their work through the course of an exhibit year:

  • Bios hung with the artwork will be omitted.
  • A bio for artists that exhibit in the glass display case will be permitted.

8 - Hanging Information:

Tower Road and Millhopper have the same hanging system

  • The library’s hanging system REQUIRES that a screw eye be placed on each vertical rail ONE INCH from the top of the frame.
  • It is not necessary to remove existing screw eyes and wire
  • Please do this BEFORE coming to the hanging of your artwork; if you must have help in complying – application of screw eyes can be done by a volunteer at the time of the hanging
  • If your art is in a metal frame and you cannot adjust to a one inch requirement we will supply an adaptable device that fits most metal frames ; this device must be returned at take down so we can accommodate subsequent exhibitors